Accounting Associate
Who We Are: Diversified Association Management a growing company and a leader in Homeowner Association Management is currently seeking a full-time Client Services Associate.
Responsibilities:
Please, submit your resume via the careers tab on our website.
Responsibilities:
- Conduct accounts payable for all associations via ACH, check, or whatever form of payment required by the vendor
- Receive and process the add/waive form when community managers request a change to a homeowner's ledger
- Answer the accounting phone when required and address all homeowners/board member accounting questions to the greatest extent possible, or forward to the community manager when required
- Collect and deposit homeowner assessments via mail, phone, in person, or however an association allows for payment to be processed
- Run the late fees and interest process according to the designated process flow
- Run the collections process according to the designated workflow and the community's collection policy in the governing documents
- Draft liens and lien releases as required
- Conduct miscellaneous deposits such as insurance checks, refund checks, or reserve checks on behalf of the HOA
- Coordinate with various attorneys to execute collections on past due accounts, then audit and restore accounts once settled with the attorney
- Insert new homeowner data into TOPS following resale or for new developments
- Process NSF and returned checks as required
- Process, print, and make statements available for mailing according to the required frequency (monthly, quarterly, etc)
- Understand the Status Letter process via HomeWise Docs and provide backup support to the Assistant Accounting Associate when required
- Download Mutual of Omaha and Dues Payment lockbox deposits and upload to TOPS
- Process homeowner payments via ACH through ACH payment form, flagging for direct debit, and processing the ACH date according to permissions from the homeowner
- Maintain vendor W-9 and Certificate of Insurance inventory for processing of AP throughout the year and 1099s at year end
- Enhance Diversified's Culture - Contribute to a highly effective organization that produces exceptional customer service and amazing results by fostering mutual trust; open, honest, and candid communication; effective teamwork; and an unrestrained sense of enthusiasm, commitment, and FUN.
- Compensation/Benefits:
- Full Time employment
- Competitive Salary
- Semi- Annual Bonuses Awarded
- Full Benefit Package
- Health, Vision and Dental
Please, submit your resume via the careers tab on our website.
